Invoicing and Payment Collection for Bottled Water Businesses with TrakOp ERP

July 16, 2025

Increasing demand for rental and subscription-based bottled water for home and business customers necessitates the need for effective and efficient recurring invoicing and payment collection. The invoices are generated within a predefined billing cycle. Managing these recurring invoicing and payment collections manually can be time- and effort-consuming.

This is where TrakOp ERP can help. It is an enterprise resource planning system that automates and streamlines your entire business operations, including invoicing and payment collection, which we will discuss in this blog.

1 What is TrakOp ERP?

2 Features of TrakOp bottled water ERP for invoicing and payment collection

3 Benefits of TrakOp bottled water ERP for invoicing and payment collection

4 Conclusion

What is TrakOp ERP?

TrakOp ERP is an enterprise resource planning system that provides one-stop solutions for the bottled water and dairy industries. This blog focuses on understanding how TrakOp ERP can help bottled water businesses manage and track invoicing and payment collection. The system automates the invoicing process, sends overdue payment reminders, and supports multiple payment gateway integrations, ensuring timely payments and positive cash flow.

TrakOp ERP for bottled water offers an admin dashboard, a customer app, and a driver app. These platforms work in sync to provide you with real-time updates and tracking.

Features of TrakOp bottled water ERP for invoicing and payment collection

The system has various bottled water ERP modules that provide advanced features and functionalities, simplifying your business operations. It aims to improve your order-to-cash cycle, ensuring on-time payments, consistent cash flow, and avoiding bad debts. The features of TrakOp ERP for bottled water for invoicing and payment collection are:

Invoice generation

The system auto-generates invoices based on successful deliveries and subscriptions within a defined billing cycle. You can predefine your billing cycle as biweekly or monthly. It provides customizable templates that can be configured to your requirements. This ERP system generates and sends invoices to your customers via WhatsApp, email, and SMS. It also enables you to integrate the sales orders with invoices, ensuring that the invoices match the billed amount.

You can access invoicing history, track invoice status, view past invoices, and generate reports. It enables you to easily create and manage credit notes for returns, adjustments, and cancellations.

Payment processing & collection

TrakOp supports multiple payment gateway integrations, such as PayPal, Stripe, PayU, and RazorPay. This offers flexible payment options, including credit/debit cards, netbanking, and mobile wallets. Customers can make online payments securely via the water delivery app and link-based invoices. The ERP system supports multiple payment models, including prepaid, postpaid, and hybrid. You can preset any one of these payment models or choose hybrid models to offer both prepaid and postpaid.

The system empowers your delivery drivers to collect online and cash payments, recording them in the water delivery driver app. The payment data updated on the app is automatically reflected on your admin dashboard. The system can match your incoming payments with corresponding invoices, automating the reconciliation process.

Accounting software integration

The ERP system includes the finance and accounting module to ensure accurate and updated financial data. It automatically adds invoice and payment transactions to the right ledger account. The system can generate accurate financial reports, including cash flow statements, balance sheets, and incoming payment statements. This empowers bottled water businesses to analyze their financial performance and health, fostering informed decisions for improvements.

Real-time analytics and reporting

TrakOp ERP is a centralized and cloud-based platform, which means that it stores all your business data in one place. Any data updated at any time is updated in real-time for all your business departments. This enables analytics and business intelligence tools to generate various customizable reports on sales, payments, pending payments, and other aspects, empowering users to make informed financial decisions. The system leverages AI and ML to forecast accurate future demands and optimize financial strategies.

Workflow automation

The ERP for bottled water businesses automates repetitive invoicing and collections tasks, such as invoice generation, payment reminders, and reconciliation, freeing up your employees for more strategic tasks. It can streamline the entire order-to-cash cycle, from your customers placing orders to payment management and deliveries.

Benefits of TrakOp bottled water ERP for invoicing and payment collection

TrakOp ERP for bottled water is developed to streamline and optimize the invoice generation and payment collection process. It aims to improve invoice accuracy and cash flow, minimize late payments, and lower costs. The benefits of implementing TrakOp Bottled water ERP for invoicing and payment collection are:

Positive cash flow

Automated invoicing reduced manual errors, ensuring timely invoice sharing. Sending late or overdue payment reminders fosters prompt payments. Offering flexible payment options empowers customers to make on-time payments.

Reduced overheads

Auto-invoice generation reduces the chances of reworks, re-invoicing, and associated costs. Digitized invoicing reduces paper usage and lowers printing and postage expenses.

Increased accuracy

Automation eliminates the need for manual invoice creation, reducing human errors and rework. This improves financial data consistency and accuracy throughout the business workflow. It can calculate the invoice amounts, including product costs, rental fees, delivery charges, and taxes, improving calculation accuracy. Automating payment reconciliation ensures that payments are accurately matched with invoices.

Data security

The financial data is stored in a highly encrypted centralized database, ensuring robust data security. TrakOp ensures customer data security by adhering to data privacy laws such as GDPR. This cloud-based ERP can automatically back up data and provide disaster recovery for operational continuity, and minimize data loss.

Data-driven decisions

The reporting and business intelligence tool enables you to access financial data at any time. Automated reporting and analysis empower bottled water businesses to make informed decisions. The system can anticipate future demands based on historical data and trends, enabling you to plan inventory and financial budget efficiently.

Conclusion

Implementing TrakOp ERP for the bottled water business can help streamline and optimize invoicing and payment collection, ensuring on-time payments and positive cash flow. The advanced features of ERP for bottled water aim to enhance operational efficiency and productivity, improving profitability and customer satisfaction while reducing business overheads. You can schedule a meeting to connect with our team and learn more about our ERP system.

Hope You Enjoyed the Read!

ravi garg, trakop, founder signature image

Ravi Garg Founder & CEO

He loves to explore. His passion for helping delivery industries in all aspects flows through in the vision he has. In addition to providing smart solution to make delivery process flawless, Ravi also likes to write sometimes to make it easier for people from business industry looking for digital solutions.