TrakOp ERP for Real-Time Inventory Tracking in Bottled Water Businesses

June 25, 2025

Inventory tracking is an essential component of any business that includes stock, including bottled water businesses. TrakOp ERP is an enterprise resource planning system that handles inventory inefficiencies in real-time, improving operational efficiency and productivity.

This blog explores how TrakOp ERP can help you track inventory in real-time and its benefits.

Understanding real-time inventory tracking in water businesses

Real-time inventory tracking is crucial for bottled water businesses, including manufacturers, distributors, water treatment plants, and delivery services. Businesses face various challenges that disrupt the entire supply chain, including high expenses and financial disruption. These challenges include:

Fragmented supply chain – Manual processes can lead to a fragmented supply chain, making real-time visibility difficult.
Infrastructure issues – Inconsistent internet connectivity or power supply in certain regions hinder the seamless operation of real-time systems.
Cost of implementation – Investing in a sophisticated system, such as ERP for bottled water businesses and hardware to track inventory, can be a barrier for smaller companies.
Lack of skilled workforce – Training employees to use new technologies and systems is hard.

Significance of real-time bottled water inventory tracking

Real-time bottled water inventory tracking is not limited to stockouts or overstocking. It also aims to provide a quality bottled water supply and comply with regulations to meet market standards, which makes real-time bottled water inventory tracking even more essential. These regulatory organizations are:

Codex Alimentarius Commission (CAC)

CAC was jointly established by the Food and Agriculture Organization of the United Nations (FAO) and the World Health Organization (WHO) to provide global reference documents for packaged water. These documents include:

Standards for natural mineral water
General standard for bottled/packaged drinking water

WHO Guidelines for Drinking Water (GDWQ)

WHO forms the authoritative basis for setting national regulations and standards for water safety globally. Many countries either adopt these guidelines or use them as their national standards. The GDWQ is regularly updated to reflect new scientific evidence and address emerging concerns.

International Organization for Standardization (ISO) certification

Several ISO standards are highly relevant to bottled water manufacturing and are adopted by businesses seeking to demonstrate quality and safety. These standards are:

ISO 22000 – Crucial for bottled water producers, covering all the stages from water treatment to bottling and packaging to ensure food safety. It also involves implementing Hazard Analysis and Critical Control Points (HACCP) systems.
ISO 9001 – Focuses on overall quality management for consistent product quality and continuous improvement.
ISO 14001 – Fosters sustainable practices, resource efficiency, and waste management.
ISO 17025 – Ensures competence and accuracy of laboratories conducting water testing.

Features of TrakOp ERP for bottled water inventory tracking

TrakOp ERP offers an integrated platform with robust features to track and manage bottled water inventory. It aims to streamline water bottling operations and enhance overall business efficiency. The features of TrakOp ERP to track bottled water inventory are:

Inventory tracking & management

This bottled water ERP provides live visibility into inventory levels across multiple warehouses and locations. You can track raw materials (bottles, caps, and labels), work-in-progress, and finished goods. The inventory is updated as orders are placed, processed, and delivered. This helps prevent stockouts and overstocking.

The system provides end-to-end visibility, empowering businesses with complete stock control at every stage. It centralizes the data, improving accuracy and operational insights. You can also track your inventory in lots, which is crucial for quality control and potential product recalls. The system can be integrated with barcode scanners and RFID tags to automate data collection, reduce manual errors, and improve accuracy.

TrakOp enables tracking empty water bottles to ensure the product’s circular economy, to prevent asset loss, and minimize environmental impact. Moreover, you can manage your warehouse space by assigning specific locations for various water types, streamlining the picking and packing process.

Automated processes & optimization

TrakOp ERP automatically generates purchase orders (POs) based on the predefined inventory levels and reordering points. The system also leverages historical data, market trends, and other factors to forecast demand accurately.

It uses machine learning (ML) algorithms to identify patterns, anticipate future needs, and optimize production and distribution accordingly. The system combines the power of machine learning and artificial intelligence to analyze large datasets and provide actionable insights.

Supply chain & delivery management

TrakOp offers advanced features to provide actionable insights into the water supply chain, enabling you to track demand, inventory, production, and distribution. It automates supply chain operations, suggests purchase orders, and fosters order transfers across multiple locations or warehouses. This defines inventory goals and simplifies the distribution process, providing real-time insights to identify disruptions.

TrakOp’s manufacturing module helps plan and manage production, allocate resources, procure raw materials, and monitor manufacturing. It consists of assembly management, bill of materials, work order management, shop-floor control, and distribution planning. The system empowers businesses to monitor inventory levels of supplies for water treatment (chemicals, filters, spare parts) to prevent disruption.

This ERP supports inventory management strategies to optimize stock levels, minimize holding costs, and reduce stockouts. It helps businesses categorize inventory and manage cycle counting for uninterrupted inventory. You can connect Internet of Things (IoT) devices, such as a barcode scanner, which shows various data sources and enhances tracking. You can also integrate the system with GPS tracking for delivery drivers for real-time order tracking.

Reporting and analytics

The system offers comprehensive reporting and analytics functionalities, providing decision-making and optimizing inventory management. You can generate customized reports and dashboards to visualize key inventory metrics, such as stock levels, turnover rates, slow-moving items, and order fulfillment rates. Key performance metrics help businesses to analyze trends, forecast demand, and optimize stock levels.

Benefits of efficient bottled water inventory tracking

Efficient bottled water inventory tracking offers multiple benefits that directly impact a business’s finances, operational smoothness, and customer relationships. Here is how efficient bottled water inventory tracking helps your business:

Improved efficiency

Automating tracking, reordering, and data entry frees staff time, allowing them to focus on strategic tasks. Clear visibility into stock levels and movement allows better production, warehousing, and distribution planning, minimizing bottlenecks and delays. Moreover, the system provides accurate inventory levels, helping to ensure efficient warehouse layout and storage and reducing wasted space. It provides access to inventory data, allowing orders to be picked, packed, and dispatched quickly.

Accurate demand forecasting

The ability to track historical data, seasonal trends, and promotional impacts provides more precise demand forecasts. The advanced predictive features enable a proactive approach that reduces stockouts during peak demand or overstocking during lean periods. Accurate forecasting enables the production team to align their schedule and raw material procurement with anticipated sales. This prevents stock shortage and excessive finished bottled water inventory.

Informed decision-making

Businesses can access up-to-date information concerning inventory levels, sales trends, and operational performance. The system offers actionable insights to make strategic decisions regarding product lines, pricing, marketing campaigns, and expansion plans. You can identify slow-moving stock items, bottlenecks, and discrepancies for prompt corrective actions. It provides a better understanding of inventory levels, enabling effective allocation of finances and resources.

Improved customer service

Accurate tracking minimizes the chances of running out of popular bottled water products, ensuring you have what customers want. Knowing the exact location of the product streamlines the order fulfillment process, leading to quicker order processing and delivery times. Sales and customer service teams can provide the right information on product availability and estimated delivery times. Efficient lot tracking enables fast and accurate handling of product issues or recalls, enhancing customer confidence.

Lowered inventory cost

Minimizing excess inventory reduces storage space, utilities, insurance, and security expenses. Automated reordering based on actual demand prevents costly emergency orders or over-ordering that ties up capital. Less capital tied in excess inventory means more liquidity for other business investments. Efficient inventory tracking helps identify and mitigate losses due to theft, damage, or misplacement.

Conclusion

TrakOp’s ERP for bottled water businesses can help you improve your inventory management throughout the supply chain, from raw materials to ready-to-deliver water bottles. The system aims to optimize stock levels, prevent stockouts and overstocking, and minimize holding costs. Efficient real-time inventory tracking is critical for reducing expenses and increasing revenue. Schedule a meeting to discuss your business and get a free demo of TrakOp to see how it can help you optimize your bottled water stock levels.

Hope You Enjoyed the Read!

ravi garg, trakop, founder signature image

Ravi Garg Founder & CEO

He loves to explore. His passion for helping delivery industries in all aspects flows through in the vision he has. In addition to providing smart solution to make delivery process flawless, Ravi also likes to write sometimes to make it easier for people from business industry looking for digital solutions.